UCI Theses and Dissertations Manual - 5. Submitting Your Manuscript to University Archives

5.1. Introduction

Proofread every page of your manuscript carefully before submitting it to ensure there are no missing or misnumbered pages.

Throughout your manuscript, and on any forms you submit, ensure that you have used your full legal name as it appears on official University records. Use the exact name of your degree as it is listed in section 6.2., Graduate Degrees Awarded by UCI.

All forms required to submit a master's thesis are online and available in section 5.2 of the manual.

All forms required to submit a doctoral dissertation are online and available in section 5.3 of the manual.

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5.2. Master's Thesis Submission Checklist

Required

Optional

  • Degree Certification Request Form
    Because it may take four to six months to receive your diploma, you may submit this form and receive a Letter of Certification that certifies your graduation. Allow ten to fourteen working days to receive your Letter of Certification. If you do not receive the letter in fourteen working days contact graduate studies at (949) 824-4611.
  • ENCOURAGED: Register your e-mail forwarding address
    Alumni can stay connected with UCI.

 

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5.3. Ph.D. Dissertation Submission Checklist

Required

  • Two unbound copies of your manuscript on 8.5" x 11", 20- to 24-pound, white, bond finish, 100% cotton paper
  • Two manila envelopes, each large enough to hold one copy of the manuscript, with a copy of the title page taped to the front of each for identification purposes.
  • Report on Final Examination for the Degree of Doctor of Philosophy Ph.D. Form II
    You must submit the original form with all your committee members original signatures in permanent ink.
  • Dissertation/Thesis Approval Form Submit two copies (one may be a photocopy). Include a permanent address that will be valid for at least four months.
  • UMI Doctoral Dissertation Agreement Form
    This form is found in the Publishing Your Dissertation brochure from UMI. Complete page A4, and sign and date the back of page A5. This agreement grants UMI the following rights:
    • The exclusive right to reproduce and distribute your dissertation in microform.
    • The non-exclusive right to reproduce and distribute your dissertation in and from an electronic format.
    • The non-exclusive right to reproduce and distribute your abstract in any format, in whole or in part.
  • These rights do not prevent you from granting other publishing rights as you choose.
  • One extra copy of your title page and abstract for UMI
  • Survey of Earned Doctorates Form (print out confirmation page or email)
  • UCI PhD Exit Survey (print out confirmation page or email)

Optional

  • $65.00 for Copyright Registration
    If you wish to have UMI register your copyright, fill out the bottom portion of page A5 in the UMI Doctoral Dissertation Agreement Form. Include a $65.00 money order or cashier's check made payable to PQIL. UMI does not accept personal checks. Include your full name somewhere on the money order/cashier's check.
  • One-Time-Only Pre-Publication Discount Offer
    You may purchase copies of your dissertation from UMI at a discounted pre-publication price. The order form and list of current prices are included inside the UMI Doctoral Dissertation Agreement Form on page A6. Include the cost on the same money order or cashier's check mentioned above. Other options include submitting a separate money order or cashier's check or providing credit card information.
  • Degree Certification Request Form
    Because it may take four to six months to receive a diploma, you may submit this form receive a Letter of Certification that certifies your graduation. If you do not receive the letter in fourteen working days contact graduate studies at (949) 824-4611.
  • ENCOURAGED: Register your e-mail forwarding address
    Alumni can stay connected with UCI.

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5.4. Publishing Your Work Elsewhere and Embargoes 

If you plan to publish your work elsewhere, the University Archives will withhold your manuscript for a period of 6 months, 1-6 years and by exception, an option to request more than 6 years from your date of submission. This means that your manuscript will be neither cataloged for the UC Irvine Libraries collection until after the embargo period concludes.

You may request an embargo of up to 6 years on the Ph.D. Form II/Signature page (or Master's Thesis Signature page) with no memo required. If you would like to request an embargo of more than 6 years, you must attach a memo but it does not need a signature from your advisor or department.

Options for the period of time an embargo may be granted are: 6 months, 1-6 years and by exception, an option to request more than 6 years. If you are submitting your dissertation electronically, the ETD system provides you with the options of requesting an embargo of 6 months, 1-6 years and by exception, an option to request more than 6 years.

[6. Electronic Doctoral Dissertation and Master's Thesis Submission Procedure]