Frequently-Asked Questions

Below is a compiled list of frequently-asked questions related to the thesis/dissertation submission process. The questions are organized according to topic/theme. If you have a question that isn't answered on this page, email gradthesis@uci.edu; you will receive an answer within 48 business hours.

I have questions about:

 

Submitting Your Manuscript

How do I submit my manuscript?
Once you are certain that your manuscript is complete and properly formatted according to the guidelines presented in the UCI Thesis and Dissertation Formatting Manual, follow the steps according to your method of submission.

Electronic submission:

  1. Convert your manuscript into a PDF.
  2. Create an account at ProQuest - Electronic Thesis and Dissertation and follow the steps to submit. 
  3. Ensure that all provided information (email address, degree title, name, etc.) is accurate and spelled correctly.
  4. Wait for the acceptance email. You will need to print out this email and turn it in to Graduate Division as part of your final paperwork package (Please note: it may take up to 48 business hours to receive this email. UCI Libraries cannot rush or expedite any reviews).

Paper submission:

  1. Print two copies of your manuscript according to the requirements on this checklist (Please note: a specific weight and type of paper is required).
  2. Email gradthesis@uci.edu to schedule a submission appointment with UCI Special Collections. You must have an appointment; we do not accommodate drop-in submission appointments.
  3. Complete all required paperwork to bring to your submission appointment. 
  4. Be on time to your submission appointment. (Please note: if your manuscript is not properly formatted, if you print your manuscript on different paper, if your paperwork is not complete, or if you are more than 10 minutes late to your appointment, your manuscript may not be accepted).
     

Do I have to pay any fees when I submit my thesis/dissertation?
Master's students are required to pay a $55 Master's Thesis Submission Fee. This fee is to be paid at the Cashier's Office (228 Aldrich Hall) and the Master's Thesis/Signature page must have the Cashier's payment stamp in order to be accepted. No fees are required for PhD submission.

If you are requesting that the ProQuest Information and Learning Company apply for registration of your copyright, you must pay the fee specified on that form (currently $55.00). This fee cannot be waived by the UCI Libraries. You will not be reimbursed this fee. 

If you choose to register your copyright through the U.S. Copyright Office, you must pay that fee This fee cannot be waived by the UCI Libraries. You will not be reimbursed this fee. Registering your copyright is optional. For more information, visit the University of California Copyright website.

If you are ordering printed copies of your manuscript from ProQuest, you will not be reimbursed the cost of those copies. This fee cannot be waived by UCI Libraries. 
 

Is it possible for me to delay publication of my thesis/dissertation through ProQuest and eScholarship?
Yes! Occasionally, there are circumstances under which you may want to withhold your thesis/dissertation from publication in ProQuest and eScholarship. If you wish to delay publication with an embargo, you must complete the embargo section of your final paperwork. You can select an embargo period for 6 months, or 1-6 years. 

Please note: requesting an embargo does not mean you have an extension. Your manuscript and all paperwork are due by the deadline even if an embargo is requested. Publication in ProQuest and eScholarship will be delayed until the end of your embargo period.


Deadlines

What are the filing deadlines?
You can view the current filing deadlines on the Graduate Division website
 

Is it possible to obtain an extension to the submission deadline?
UCI Libraries is unable to provide any extensions. The deadlines set by Graduate Division are hard.
 

How do I rush or expedite the review of my manuscript?
UCI Libraries cannot accommodate any  expedited manuscript reviews or pre-submission critiques. We review manuscripts in the order they were submitted and cannot support rushed reviews. Please plan accordingly.

 

The Manual

Where can I find the UCI Formatting Manual?
The Manual can be read online and is fully accessible. If you are working from a PDF version, your manuscript is out-of-date and you need to consult the web version.
 

Can I use a manual from a different University of California campus?
No. You must follow the guidelines UCI's Manual.
 

Can I use a previous edition of the UCI Formatting Manual?
No. You must follow the current edition of the UCI Thesis and Dissertation Formatting Manual. This manual can be read online, all PDF versions are out-of-date. 

 

Pre-Submission Critiques

What is a pre-submission critique?
When you request a pre-submission critique, you are requesting that a UCI Libraries staff member reviews your manuscript's formatting prior to your submitting it. 

Most critiques occur electronically. You can email a PDF of your manuscript to gradthesis@uci.edu or upload your file to the pre-submission critique form. You will receive feedback on your formatting via email within 48 business hours. 

If you'd like to request an in-person, 15-minute formatting critique, email gradthesis@uci.edu.
 

What do you look at in the pre-submission critique?
During a pre-submission critique, UCI Libraries look at:

  • the order of your preliminary pages
  • page numbering
  • inclusion of all required elements
  • formatting of preliminary pages and titles in the main body of your paper

UCI Libraries does not:

  • read entire manuscripts
  • comment on content of your manuscript
  • edit grammar
  • review citations

All decisions about the content of your thesis/dissertation should be made by you and your thesis/dissertation committee.

If you need writing support, visit the Graduate Resource Center.
 

Can I get my final confirmation email from a pre-submission critique?
No. If you are submitting your thesis/dissertation electronically, your final confirmation email can only come from ProQuest. Once you have completed a pre-submission critique, if the UCI Libraries staff member has approved your formatting and you consider your manuscript "complete," you then upload to ProQuest.

Once you upload to ProQuest, it may take up to 48 business hours to receive the final confirmation email. This process cannot be rushed, so plan accordingly.
 

Are pre-submission critiques required?
No. The pre-submission critique is an optional service offered by the UCI Libraries to assist you in ensuring your manuscript meets proper publication guidelines.

 

Formatting

What are the formatting requirements for my thesis/dissertation?
Follow the instructions in the UCI Thesis and Dissertation Manual. Please note that the Manual will answer most, if not all, of the questions you may have about formatting your thesis/dissertation.

Additionally, the manual includes sample pages for each section of the preliminary pages and complete templates in Word and LaTex.
 

What are the margin requirements?
Your manuscript must have a 1-inch (at least) margin along the left, right, top, and bottom edges of every page.
 

What order do my preliminary pages need to appear in?
Consult the preliminary pages section of the Manual and model your manuscript after our guidelines and sample pages. Margin requirements also apply to your preliminary pages.
 

*if you have any other formatting questions, please read the UCI Thesis and Dissertation Formatting Manual.

 

Final Paperwork

Where can I find the paperwork I need to submit to Graduate Division?
You can download all required forms from the Graduate Division website.
 

How do I determine the correct, official name of my degree?
The most up-to-date listing of degrees offered by UCI can be found in the General Catalogue. When filling out your paperwork, writing the title page of your manuscript, and registering on ProQuest, use the official UCI title of your degree.
 

*if you have any other questions about your final paperwork, please contact Graduate Division.